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Avon Local Councils' Association

ALCA AGM 2021 - Draft minutes of 9th October 2021

AVON LOCAL COUNCILS’ ASSOCIATION

Minutes of the 48th Annual General Meeting - 9th October 2021 – Zoom

Guest Speaker

Dr Katie McClymont, Senior Lecturer at the University of the West of England Managing Change at a Local Level (LINK)- an interactive presentation which touched on planning of Open Spaces and planning Enforcement. A copy of the findings is on the ALCA website

Present:

Councils represented in Bath & North East Somerset

Charlcombe Parish Council

Compton Martin Parish Council

Compton Dando Parish Council

Englishcombe Parish Council

Keynsham Town Council

Midsomer Norton Town Council (2)

Marksbury Parish Council

Peasedown St. John Parish Council

Shoscombe (2)

Radstock Town Council

Wellow Parish Council

Timsbury Parish Council

Cllr. Kathy Thomas          Peasedown St. John Parish Council

Cllr Dawn Drury               Compton Dando Parish Council

Cllr Josie Pownall            Timsbury Parish Council

Joanne Bryant                 Stowey Sutton Parish Council (Apologies)

Councils represented in North Somerset

Banwell Parish Council

Blagdon Parish Council

Butcombe Parish Council

Nailsea Town Council

Winscombe and Sandford Parish Council

Cllr. Dick Whittington      Butcombe Parish Council

Cllr. Jeremy Blatchford   Nailsea Town Council

Cllr Geoff Coombs           Flax Bourton Parish Council (Absent)

Liz Shayler                       Banwell Parish Council

Councils represented in South Gloucestershire

Cromhall Parish Council

Dodington Parish Council

Emersons Green Town Council

Pilning and Severn Beach

Pucklechurch Parish Council

Thornbury Town Council

Westerleigh Parish Council

Yate Town Council (2)

Cllr. Mike Drew                Yate Town Council

Cllr. Gail Boyle                Pucklechurch Parish Council

Cllr Sue Hope                  Hawkesbury Parish Council (Apology)

Cllr Pat Trull                    Wickwar Parish Council (Apology)

Rhiannon Prys – Owen    Bristol Representative

Noel Walter                      Honorary Treasurer        

NOTE: ALCA Regional Committee members in BOLD

Apologies recieved

Almondsbury Parish Council

Backwell Parish Council

Bradley Stoke Town Council

Clapton in Gordano Parish Council

Downend & Bromley Heath Parish Council

Doynton Parish Council

Patchway Town Council

Priston Parish Council

Saltford Parish Council

West Harptree Parish Council

Whitchurch Parish Council

Yatton Parish Council

Cllr. Kathy Thomas Chairman ALCA welcomed everyone to the meeting

  1. Cllr Gail Boyle and Cllr Josie Pownall were appointed as Tellers
  1. The minutes of the 47th Annual General Meeting of ALCA on 10th October 2020 were AGREED as a correct record of the proceedings.
  1. The 2021 Annual Report was NOTED
  1. The membership of the ALCA Regional Committee was NOTED as:

Cllr Kathy Thomas, Chairman

Cllr Jeremy Blatchford, Vice Chairman

Cllr. Mike Drew – NALC Representative

Cllr. Geoff Coombs

Cllr. Josie Pownall

Josie Bryant

Cllr. Dick Whittington

Cllr. Dawn Drury

Cllr. Sue Hope

Cllr. Gail Boyle

Cllr. Pat Trull

Liz Shayler

Rhiannon Prys-Owen

Noel Walter – Honorary Treasurer ex-officio

  1. Treas. Noel Walter presented the ALCA Accounts for 2020/2021

The proposal to approve the accounts was AGREED

  1. A proposal to appoint Phil Smith as Auditor was AGREED. The proposed review and retendering process was postponed due the staff changes and the handing over of the book keeping role. This will be carried out in the coming year – AGREED.
  1. Treas. Noel Walter presented the ALCA Budget for 2022/2023 with a proposal from the Regional Committee to increase the annual subscriptions by 5%. AGREED

A vote of sincere gratitude was extended to Mr Noel Walter for the years of voluntary service he has dedicated to the Local Councils sector, both as a councillor on Locking Parish Council, but most recently as book keeper, Treasurer and Regional Committee member of ALCA for over 12 years. He has kept a steady hand on the financial tiller and leaves the organisation in much better shape than when he took on the role. Noel intends step back in the coming year.

Thank you Noel.     

  1. The date of the 49th Avon Local Councils’ Association AGM 2021 - 22 will be second week in October – date and time to be agreed by survey

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